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For example, if you studied my Outlook Inbox Ninja course, you’ve seen that the inbox in Windows desktop Outlook offers a ton of view options that can greatly speed your processing of email. These compact and single-line views are okay, but you have very little control over them. If you turn the Reading pane off, then you get a single-line list of email in your Inbox, as I show below, one that is roughly similar to the single-line view in desktop Outlook. (the gear icon in upper right), and then use the controls in the lower portion You can turn that Reading pane on and off if you click Settings In this view you’ve got a few lines of the email displayed for each item in the inbox list, and you’ve got a Reading pane view of the email off to the right, as I show below. The default Outlook Online Inbox view roughly matches the standard compact view of desktop Outlook. Let’s talk now about the second of the three main differences between Windows desktop Outlook and Outlook Online: Views, and in particular, email list views. Have evolved since I produced those videos, so you might want to read that articleīut the net net is this: unless you are using the new Microsoft To-Do product and Office 365 with Exchange, the Outlook Online tasks experience is pretty worthless, I’d stick with Windows desktop Outlook. I have written about this new Microsoft To Do product extensively,Īnd in fact I have a whole video course on howĪrticle on my conclusions about Microsoft To Do. But in the new Outlook Online, this will redirect you to an entirely different product, the Microsoft To Do website. In desktop Outlook this would take you to the Tasks folder. The fact that you are accessing a completely different tasks module in the new Outlook Online is especially noticeable when you click on the Tasks icon in the lower left corner of the Outlook Online window. Among them are you can drag-sort tasks vertically and you can drag emails to that pane to convert emails to tasks (or to calendar events). Outlook Online experience, and so you are now using the Microsoft To Do tasksĪnd there are some good features in this new module. Really what’s happening here is that you are now in the “new” Once you click that, you’ll see the Tasks pane appear at the right side of the inbox. You activate it by clicking this button in It’s not sorted right for MYN, but at least it showsĪ task list along with your email. However, if you have triggered “The new Outlook” setting, or if you have it by default, then your task experience is completely different.įirst, you now do have a very rough equivalent of the Microsoft To Do Tasks: The New Tasks Pane The result is you cannot use it to implement the MYN system, and you really cannot even use it for the simple 1MTD system either-it’s just not very good. So, the older tasks module offers a very limited experience when used online. And of course, there is no To-Do Bar tasks list view in Outlook Online with the older tasks module. One such missing feature is that it has no ability to drag-sort tasks, something I am favoring these days for my 1MTD system.įurthermore, you can’t drag-convert emails to tasks. This older tasks module offers roughly the same fields as desktop Outlook tasks, but it has only about 10% of the sorting and filtering features. So, if you are not in the new Outlook mode, then you’ll see the normal, older, Outlook Tasks module, the one that has been around for years within Outlook Online. Conversely, most corporate accounts don’t have access to this since they are using an on-premises version of Exchange. Now, for some Office 365 accounts, that switch has been removed and you are already in the new Outlook Online experience. That switch looks like this when activated: The Tasks experience in Outlook Online is highly dependent on whether or not you’ve triggered “The new Outlook” setting in the upper right corner of the Tasks window (available only to Office 365 subscribers).
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Windows desktop Outlook does a much better job on all three of these. Online can be summed up in three words: tasks, views, and automation. The main differences between desktop Outlook and Outlook You should stick with Windows desktop Outlook. Volumes of mail, or if you are using my MYN tasks system, My conclusion is that Outlook Online is pretty good for basicĮmail, calendar, and contacts functions, but if you need to process high
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To see if I could, yet, recommend Outlook Online to my readers. Wanted to see how different the two products really were these days. The web these days, so evaluating Outlook Online is a timely topic. Why would I do this? More and more people are working from
#Download outlook app for desktop software#
Windows desktop software aside for a while. To using Outlook Online for all my daily email. I decided to do an experiment recently in which I switched